Board of Selectmen                  
Meeting Minutes  
May 27, 2008

Present: Selectmen; William Martell, Edward Martin and James Huber, Administrative Assistant Kim Leahey,
Meeting called to order at 6:02 p.m.  

LIAISON REPORTS
Police Dept. – no report
Fire Dept. – no report
School Committee – Jim Huber reported that there has not been a meeting of the School committee since the last Board of Selectmen’s meeting.
Library – Selectman Huber reported that although he could not be present at the recent Trustees meeting, he has plans to meet with Library Director Adam Novitt in the coming weeks.
Town Offices – status quo
DPW – It was reported that Superintendent Adamcek has determined that repairs to a department truck will cost approximately $4900. He believes, however, that he will be able to ‘get three more years out of it’ after the repairs.

ARTICLE 4 – FY 09 BUDGET
Chairman Martell reviewed Article 4 line-by-line.

Martell made a motion to amend the requested figures for the Fire Department’s compensation to more accurately reflect the request and the response. Jim Huber seconded, the motion passed unanimously.

Huber also asked if a fourth column could be added in the future which would reflect the change, if any, from the previous year’s budget. Selectmen said they would consider doing that for next year’s Article 4.

Huber made a motion to approve Article 4, Ed Martin seconded, motion passed unanimously.

COMPUTER BACK-UP (further discussion from previous meeting)
Selectman Huber opened up a discussion regarding back-up of the Town’s computers. He expressed concern regarding the loss of valuable information should an unforeseen event cause the loss of information on all the computers in the Rhodes Building; this would include the Selectmen’s (Kim’s), the Treasurer/Collector and Accountant (Edna and Gail) and the Assessor’s (Martha) computers. Questions asked included:

• Who would be responsible (within the Town offices) for backing up the computers?
• How would the process be funded?
• What method of back-up should be used?

Actions:

• Ed Martin said that he will discuss the concern with Town Clerk Lichtenberg and whether or not he felt it would be his responsibility. Martin promised to continue the discussion at a future meeting of the BOS.
• Leahey was charged with getting quotes from Dancer Computers and from Bill Ploran for back-up. She also mentioned a service that she is in touch with that backs up “by remote” through the internet and keeps the information offsite.

A further suggestion was made to develop a list of computers and the programs that are run on them before meeting with anyone regarding security.

At 7 p.m. each Selectman was individually polled regarding adjourning the regular meeting to go into executive session with the Chief of Police regarding his record-keeping.

Chairman Martell agreed to go into Executive Session and not to return to Open Meeting
Selectman Martin agreed to go into Executive Session and not to return to Open Meeting.
Selectman Huber agreed to go into Executive Session and not to return to Open Meeting.

The meeting was adjourned at 7:55 p.m.
Respectfully submitted
Kim Leahey